PERSONAL ASSISTANT GAUTENG AUDIT SERVICES (X3 POSTS)
REF NO: GPT/2022/02/20
Directorate: Gauteng Audit Services
SALARY : R261 372 per annum, (plus benefits)
CENTRE : Johannesburg
REQUIREMENTS :
- Matric with relevant experience and or any relevant qualification.
- 3 – 5 years’ experience in office management or similar role in administration or financial administration.
- Language skills and the ability to communicate well with people at different levels and from different backgrounds.
- Ability to act with tact and discretion.
- Ability to do research and analyse documents and situations.
- Good grooming and presentation. Self-management and motivation.
DUTIES :
- Render administrative support services which amongst other include; ensure the effective flow of information and documents to and from the office of the manager.
- Ensure the safekeeping of all documentation in the office of the manager in line with relevant legislation and policies.
- Obtain inputs, collate and compile reports, e.g. Progress reports, Monthly reports, Management reports, etc.
- Scrutinize routine submissions/ reports and make notes and/ or recommendations for the manager.
- Respond to enquiries received from internal and external stakeholders.
- Filing of documents for the manager and the unit where required.
- Manage network drive folder of Chief Director.
- Collect analysis and collate information requested by the manager.
- Clarify instructions and notes on behalf of the manager.
- Ensure that travel arrangements are well coordinated.
- Prioritize issues in the office of the manager.
ENQUIRIES : Ms. Tshiamo Sokupha Tel No: 011 227 9000
PROVINCIAL TREASURY
It is the department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan. To facilitate this process successfully, an indication of race, gender and disability status is required.
APPLICATIONS : Application should be submitted at Gauteng Provincial Treasury: Ground Floor, Imbumba House, 75 Fox Street, Marshalltown, Johannesburg, or posted to: Private
Bag X12, Marshalltown, 2107. To access the SMS pre-entry certificate course and for further details, please click on the following link:https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. For more information regarding the course please visit the NSG website: www.thensg.gov.za
CLOSING DATE : 25 February 2022
NOTE : Applications must be submitted on new z83 form, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents, comprehensive CV, only shortlisted candidates will submit certified documents.
The Completed and signed form should be accompanied by a recently updated CV specifying all experience indicating the respective dates (MM/YY) as well as indicating three reference persons with the following information: name and contact
number(s), email address and an indication of the capacity in which the reference is known to the candidate. The copies of qualifications, ID, drivers’ licence and relevant certificates need not be certified when applying for the post. Only
shortlisted candidates will be required to submit certified documents on or before the interview date following communication from HR. Suitable candidates will be subjected to Personnel Suitability Checks (criminal record, citizen, credit record checks, qualification and employment verification). Confirmation of final appointment will be subject to a positive security clearance. All non-SA citizens
must attach a certified proof of permanent residence in South Africa. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. The persons appointed to this position will be subjected to a security clearance. SMS candidates will be required to undergo a Competency Assessment as prescribed by the DPSA.
All shortlisted candidates for SMS positions will be required to undergo a technical exercise that intends to test the relevant technical elements of the job. Gauteng Provincial Treasury (GPT) reserves the right to utilise practical exercises / tests for non-SMS positions and during the recruitment process (candidates who are shortlisted will be informed accordingly) to determine the suitability of candidates for the post(s). GPT also reserves the right to cancel the filling / not to fill a vacancy that was advertised during any stage of the recruitment process. Prospective
applicants must please use the new Z83 which is effective as at 01 January 2021, should an application be received using the incorrect application for employment (Z83) form, it will not be considered. You need to fill in all sections of this form completely, accurately and legibly.
Advertised on Dpsa circular 05 of 2022