Head Office Administrator at Bophelo Imaging Head Office

Company: Bophelo Imaging Head Office

Summary of Job Purpose:

Bophelo Imaging Head Office is seeking a dedicated and professional Head Office Administrator. This crucial role involves providing efficient administrative and clerical support to Head Office management and staff. The successful candidate will ensure that company records, documentation, communication, finance, HR, procurement, and operational administration are accurately maintained and well-organised. The Head Office Administrator will play a vital role in supporting the smooth day-to-day functioning of the business while ensuring strict compliance with all company policies and procedures.

Key Duties & Responsibilities:

• Provide general administrative and clerical support to Head Office management and staff.
• Manage incoming and outgoing correspondence, emails, telephone calls and documentation.
• Maintain accurate and up-to-date company records, files and databases.
• Prepare reports, presentations, letters, meeting minutes and other administrative documents.
• Coordinate meetings, appointments, diaries and internal management meetings.
• Maintain office supplies and monitor stationery and equipment requirements.
• Assist with procurement processes, supplier communication and purchase requests.
• Process and maintain invoices, quotations, purchase orders and supporting documentation.
• Assist Finance with administrative requirements, including filing, payment documentation and reconciliations.
• Assist HR with employee records, leave documentation, onboarding and general HR administration.
• Maintain employee and company documents in accordance with confidentiality and compliance requirements.
• Coordinate communication between Head Office, branches/clinics, suppliers and service providers.
• Assist with contract, SLA and company document administration.
• Maintain registers, trackers and schedules for assets, contracts, suppliers and other administrative requirements.
• Support Internal Audit, external audit and compliance processes by gathering and organising required documentation.
• Assist management with preparation of monthly reports and operational information.
• Monitor outstanding administrative tasks and follow up with relevant departments.
• Ensure Head Office filing systems are organised, accessible and properly maintained.
• Provide administrative support for projects, new clinic/site openings and other business initiatives.
• Ensure all administrative activities comply with company policies and procedures.
• Perform any other reasonable administrative duties required by management.

Required Expertise & Skills:

• Proficiency in Microsoft Office and general computer literacy.
• Strong Administrative & Clerical Skills.
• Excellent Communication Skills.
• Exceptional Attention to Detail.
• Ability to handle Confidentiality & Information Management effectively.
• Proven Organisation & Time Management abilities.
• Competence in Document Management.

Application Information:

Job Title: Head Office Administrator

Location: Melrose, Johannesburg

Post Reference No: HOD/ADM -26/01

Closing Date: 30th September 2026

How to Apply:

To apply for this exciting opportunity, please send your application to operationsmngr@bopheloimaging.co.za. Ensure your application includes:

• A detailed CV.
• An ID copy.
• Relevant qualifications.

Important: All copies of documents must be certified and not older than 3 months.

When submitting your application, remember to quote the relevant reference number: HOD/ADM -26/01.

Apply Here

For More Information:

Should you require further details, please contact:

Mr. Mziwandile Nombula

Phone: 071 083 4470