Bophelo Imaging Head Office is Hiring: Office Administrator
Bophelo Imaging Head Office is seeking a dedicated and professional Office Administrator to join their team in Melrose, Johannesburg. This role is crucial for ensuring the smooth day-to-day functioning of the business, maintaining accurate records, and ensuring compliance with company policies and procedures.
Summary of Job Purpose:
To provide efficient and professional administrative and clerical support to Head Office management and staff, ensuring that company records, documentation, communication, finance, HR, procurement and operational administration are accurately maintained and well organised. The role supports the smooth day-to-day functioning of the business while ensuring compliance with company policies and procedures.
Key Duties:
- Provide general administrative and clerical support to Head Office management and staff.
- Manage incoming and outgoing correspondence, emails, telephone calls and documentation.
- Maintain accurate and up-to-date company records, files and databases.
- Prepare reports, presentations, letters, meeting minutes and other administrative documents.
- Coordinate meetings, appointments, diaries and internal management meetings.
- Maintain office supplies and monitor stationery and equipment requirements.
- Assist with procurement processes, supplier communication and purchase requests.
- Process and maintain invoices, quotations, purchase orders and supporting documentation.
- Assist Finance with administrative requirements, including filing, payment documentation and reconciliations.
- Assist HR with employee records, leave documentation, onboarding and general HR administration.
- Maintain employee and company documents in accordance with confidentiality and compliance requirements.
- Coordinate communication between Head Office, branches/clinics, suppliers and service providers.
- Assist with contract, SLA and company document administration.
- Maintain registers, trackers and schedules for assets, contracts, suppliers and other administrative requirements.
- Support Internal Audit, external audit and compliance processes by gathering and organising required documentation.
- Assist management with preparation of monthly reports and operational information.
- Monitor outstanding administrative tasks and follow up with relevant departments.
- Ensure Head Office filing systems are organised, accessible and properly maintained.
- Provide administrative support for projects, new clinic/site openings and other business initiatives.
- Ensure all administrative activities comply with company policies and procedures.
- Perform any other reasonable administrative duties required by management.
Expertise & Requirements:
- Microsoft Office, Computer Literacy
- Administrative & Clerical Skills
- Communication Skills
- Attention to Detail
- Confidentiality & Information Management
- Organisation & Time Management
- Document Management
Application Details:
Applications: Quoting the relevant reference number.
JOB TITLE: Head Office Administrator
LOCATION: Melrose Johannesburg
Post Reference No: HOD/ADM -26/01
CLOSING DATE: 30th September 2026
Application Information:
To apply, please send your applications to Apply Here. Your application should include a detailed CV, ID copy, and qualifications. Please note that all copies must be certified and not older than 3 months.
For more information, you may contact Mr. Mziwandile Nombula on 071 083 4470.